So I have made progress since posting the previous blog post about forms and apostilles, specifically for birth certificates and “certificate of single status” (i.e. I am not currently married).
Here is what the “Application Residence Permit without MVV or change of purpose or stay” has to say:
Any official foreign documents about persons that are required for the
application must have been legalised or provided with an Apostille
stamp by the competent authorities of the issuing country. This may
relate to documents such as birth certificates, certificates of unmarried
status (not older than 6 months), marriage certificates, and court decisions regarding adoption and guardianship.
[Note: Some countries require the MVV first, but it is not required of United States citizens.]
Here is what I learned for my situation (for birth certificates and the certificate of single status, both documents with apostilles):
I was born in Illinois, so here were the steps for securing a birth certificate with an apostille from that state:
Request a birth certificate from the Illinois Department of Public Health (IDPH) for $15. If mailing it, use this form. Include a form of photo ID (see the link).
Get the apostille. Luckily, IDPH will forward this to the appropriate agency for you if you also include a check for $2 and fill out this form from the Illinois Secretary of State’s website. So you have two forms, two checks, and copy of a photo ID all sent to the IDPH.
Certificate of Single Status / Record of No Impediment for Marriage
My current state of residence is New York, but this was a bit tricker to find than the birth certificate instructions. If you are a resident of New York City, here is the information for getting a certificate of non-impediment (NYC only).
I will say that the NYC results tend to dominate Google. Another thing that tends to dominate is the pay services where a third party does the work for you. I ended up telling Google to only look at .gov domains, and to ignore .com, etc by using the following:
site:gov certificate of non impediment “new york”
(The quote marks tell Google to search for what you want as an exact phrase.)
The closest thing I could find for this was the New York Department of Vital Records for Marriage Licenses (here) BUT – this is not the right link for what you need.
I finally bit the bullet and emailed the Vital Records department at firstname.lastname@example.org (as mentioned at the top of this page). I must say – I got a reply within 30 minutes with the form to use, and complete instructions. As an added bonus, they also give you instructions on what to do if you want the Vital Records department to forward the certificate to the New York Department of State ($10) to give the document an apostille.
Things of note:
1. The “form” was in the body of the email – I was told I could just print the email and use that as a form. It does not exist online – so you will need to email email@example.com. As it might change at any moment, I will not copy it here.
2. Clarifying in the email that you are not from NYC might help, since the instructions for that are very different.
All in all – a very good day for getting one step closer to the Netherlands!